Job Description

Operations Specialist

The CEO Office is seeking a highly organized, proactive, and detail-oriented Operations Specialist to support the daily operations, coordination, and administration of the CEO Office. This role is primarily operational and focuses on planning, preparation, scheduling, documentation, and follow-through to ensure the smooth functioning of the CEO Office Management System and its related activities.

The position offers the opportunity to work closely with senior leaders, gain high-level visibility, and contribute to strategic priorities in a dynamic, fast-paced environment, while developing foundational skills for future advancement.

Your Responsibilities

CEO Office Management System Support

• Assist in preparing and coordinating the cadence and calendar of the CEO Office Management System, including scheduling meetings, consolidating materials, preparing agendas, meeting minutes, and tracking actions.
• Ensure meetings are well-prepared and documented, with clear follow-up on actions and deadlines.
• Support the management of the CEO Office annual calendar, aligning engagements with Business Groups and Central Functions, and maintaining up-to-date calendars for effective planning and prioritization.

Operational & Administrative Support

• Prepare and update operational trackers, dashboards, and basic executive presentations.
• Track upcoming CEO meetings and lead the preparation of CEO briefing materials for internal and external meetings.
• Collaborate closely with the CEO Chief of Staff and Executive Operations Manager on strategic projects and recurring operational tasks.

Process Improvement & Automation

• Contribute to process optimization by developing and refining workflows to drive operational improvements, leveraging AI and automation tools such as Power BI, Power Automate, and Power Apps.
• Regularly suggest digital tools to improve CEO office efficiency.

Your Skills and Experience

• Experience in project management, operational support, and coordination roles supporting senior stakeholders.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple tasks and deadlines in a structured and reliable manner.
• Clear and effective written and verbal communication skills.
• Proficiency in MS Office and project management tools.
• High level of discretion, reliability, and professionalism.
• Proactive, hands-on approach with a strong focus on execution and follow-through.
• The role requires a candidate who can start promptly. Short transition time into the role is preferred.

Nice-to-Have:

• Working knowledge of Power BI, Power Automate, and Power Apps.
• Familiarity with automation tools or digital workflow solutions.
• Knowledge of Nokia processes and internal tools.
• Experience with sCRM or Salesforce.
• Willingness to travel occasionally (up to 15%).

Job Info

Job Category: Client Consulting

Posting Date: 12/23/2025

Degree Level: Bachelor's degree

Job Schedule: Full time

Job Type: Experienced

Job Identification: 28390

Role Type: Individual contributor

US/Canada Salary Range: US Annual Base Salary Range*: 110,027.27 - 204,336.36 USD *Plus, potential incentive/variable compensation for eligible roles.

Locations: 3201 Olympus Boulevard, Dallas, Texas, 75019-4520, US Estrada Casal Canas, Amadora, 2720-092, PT 600-700 Mountain Avenue, Murray Hill, New Jersey, 07974-0636, US

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