Job Description

Join to apply for the Part Time Office Manager role at PerfectServe

What is PerfectServe? PerfectServe offers Best?in?KLAS assets in three categories: clinical communications, scheduling, and patient engagement solutions. We have seen an 88% growth rate over the past three years and need strong team members to help us continue to grow! The companys mission is to accelerate speed to care by optimizing provider schedules and dynamically routing messages to the right person at the right time across any care setting, thereby advancing patient care and clinical workflows. By improving speed to care and cross?continuum communication, we save lives, reduce length of stay, minimize readmissions, and bring joy back to caregivers.

We are looking for a proactive and organized Onsite Part?Time Office Manager to support our new Miami office and ensure a professional, welcoming experience for employees and visitors. This role is critical for maintaining smooth day?to?day operations and will work closely with our two remote Executive Assistants to provide exceptional support.

Key Responsibilities

• Receive deliveries and coordinate pickups from lockers (FedEx/Amazon).
• Manage incoming mail, scan documents, and ensure timely distribution.
• Maintain office supplies (water, coffee, snacks) and general tidiness.
• Ensure the space is ready for meetings and events.
• Assist with booking office space, conference rooms, catering, and meals.
• Coordinate travel and hotel arrangements for team meetings.
• Manage employee badge setup for suite access using Prism.
• Oversee registration of license plates and app setup for four designated parking spots.
• Provide on?site assistance to our Executive Assistants for scheduling and logistics.

Qualifications

• Minimum 3+ years of experience as an Office Manager or in a similar administrative role.
• Strong organizational and communication skills.
• Ability to work independently and manage multiple priorities.
• Experience in office administration or facilities coordination preferred.
• Tech?savvy with basic knowledge of office systems and apps.
• Comfortable working with remote or hybrid teams.
• Familiarity with tools like Microsoft 365, Slack, and scheduling platforms.
• Experience coordinating travel, meetings, and vendor relationships.
• High level of discretion and professionalism when handling sensitive information.

Compensation & Benefits

Salary range: $20.00 to $25.00 per hour. Compensation will be determined by a combination of factors, including the candidates experience, skills, and the specific team or product area they support.

• Remote first work environment
• Health, Dental, Vision, Life and Disability Insurance options available day one.
• 401K with match and immediately vested.
• 17 company holidays, 2 floating holidays plus competitive paid time off policy.
• Internal Advancement Opportunities

Location & Employment Details

Fort Lauderdale, FL (Onsite) Part?time, remote?first environment with a focus on hybrid collaboration.

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