Job Description

About Us

Howard Schwartz Commercial Real Estate LLC is a boutique commercial real estate firm based in White Lake, Michigan. You will work directly with the Owner/Broker in a quiet, highly independent work environment. This role requires someone who is self-directed, organized, and comfortable handling a wide range of personal and business responsibilities.

Job Description

About Us

Howard Schwartz Commercial Real Estate LLC is a small, boutique commercial real estate firm located in White Lake, Michigan. You will work directly with the Owner/Broker, the only other person in the office. Communication typically happens in brief check-ins, followed by (occasionally) long stretches of independent, self-directed work.

This role is ideal for someone who thrives in a quiet environment and enjoys handling a mix of business operations and personal support tasks.

Position Overview

We are seeking a highly organized, adaptable Personal & Business Operations Assistant to join our office, working on-site four or five days per week.

This role includes commercial real estate support, accounting assistance, scheduling, property management coordination, personal errands and general administrative duties. It requires strong initiative, discretion, and the ability to handle shifting priorities without constant oversight.

Key Responsibilities:

Commercial Real Estate Support

· Research commercial properties, markets, and ownership information

· Draft Letters of Intent (LOIs) and assist with basic deal processes

· Make outreach calls to brokers, tenants, vendors, and property owners

· Prepare documents, organize files, and maintain transaction and property records

· Coordinate meetings, showings, and follow-up communications

Accounting & Financial Tasks

· Pay bills and manage recurring payments

· Track money in/money out across multiple businesses and accounts

· Prepare, write, and send invoices

· Maintain organized financial and bookkeeping records

Property Management (Owner’s Personal Rental Portfolio)

· Coordinate maintenance and repairs with vendors

· Communicate with tenants when needed

· Track rent payments, leases, and renewals

· Ensure timely resolution of property issues

General Administrative Support

· Work independently and manage your own workflow

· Shift quickly between personal and business tasks

· Maintain confidentiality and professionalism at all times

· Keep the Owner/Broker informed without requiring frequent direction

Personal Assistance

· Schedule personal and family appointments

· Research and coordinate domestic and international travel

· Handle mail, packages, ordering, and returns

· Run errands, returns, pickups, and supply purchases

Qualifications

· Strong organizational skills and attention to detail

· Expert level Microsoft Office and Adobe PDF preferred; calendar management and email monitoring are vital and ability to manage multiple accounts is important

· Familiarity with QuickBooks preferred

· Comfortable working independently with minimal supervision

· Excellent communication and follow-through

· Ability to manage diverse tasks and shifting priorities

· Experience in real estate, accounting, property management, or executive assistance is a plus

· Real estate license is helpful but not required

· Reliable transportation for property visits

· Must be comfortable working in office, Monday–Friday and after-hours remote availability is required for short tasks

Contract Details

· Hourly compensation based on experience

· Standard hours: On-site, 4-5 days per week

·How to Apply

Please submit your resume and a brief note explaining why you are a strong fit for a highly independent, mixed personal/business role within a boutique real estate environment. All submissions should be sent to [email protected].

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 30 – 40 per week

Ability to Commute:

• White Lake, MI 48386 (Required)

Work Location: In person

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